FAQs
Get answers to frequently asked questions about the 20s Gathering.
Conference Registration Questions
20s staff or spouse: $425.00
Guest or other Navigator staff: $450.00
Contact nav20s@navigators.org to make any needed changes to or cancel your conference registration.
If you cancel by October 18, 2025, you will be refunded all but $100 per person. No refunds will be given on or after October 19, 2025, unless the cancellation is due to a major medical issue. This non-refundable portion helps offset the expenses already incurred in anticipation of your attendance.
Any refunds will be made using the original payment method.
At NCC25 and 20s, watch for people with red lanyards. They are associated with sensitive ministries or locations and have asked not to be photographed. If these people appear in your photos, even in the background, do not post the photos on social media or use them in your ministry newsletters.
Hotel Questions
We’ve reserved a block of hotel rooms under the National Collegiate Conference for the Navigators 20s Leaders Gathering. Rooms are available at a special rate of $178 per night. Please note that a $45 resort fee will appear on your reservation, but it will be removed when you check out.
You may reserve additional nights for your personal stay at the same rate (plus tax) based on availability. See the Hotel Reservations page for details.
For your hotel room charges paid by p-card to be tax-exempt, you must download the tax-exempt affidavit, print it, fill it out, and present it upon check-in. All Navigator staff paying with a p-card are authorized to sign this affidavit. If you forget to bring this form, request one from the conference info booth and fill it out before you check in.
Note:
- Additional nights at the hotel for your personal stay before or after the conference need to be charged to a personal credit card and are not tax-exempt.
- Hotel reservation costs paid for with personal funds or a personal credit card cannot be tax-exempt, even if they will be reimbursed by The Navigators.
Complete instructions are available on the 20s Transportation page.
For attendees who are not staying at the Sandestin Golf and Beach Resort, you can park for free in the Inspiration parking lot, located at:
8100 Inspiration Drive, Miramar Beach, FL 32550
When you arrive at the gate of the resort, let the gatekeeper know you are with The Navigators Collegiate Conference.
For attendees staying at the Sandestin Golf and Beach Resort, parking at the beach is free.
For attendees who are not staying at the Sandestin Golf and Beach Resort, beach parking will be $20 per vehicle.
Funding and Financial Questions
Your registration fee will be transferred out of your cost center two to four weeks after you register.
You may use your p-card or cost center to pay for your own travel expenses, including:
- conference registration
- transportation
- hotel reservations for the days you’re there on Navigator business
- meals that are not provided during NCC25 or 20s
If your spouse is significantly involved in Navigator ministry and registers to attend the conference, you may use your p-card to pay for your spouse’s travel expenses (the items listed above), as well.
Children’s travel expenses are personal expenses and must be paid with personal funds. These include all travel expenses and any additional hotel fees (such as for a crib or rollaway bed).
You may also use your p-card to pay for expenses related to your staff team. “Entertainment” is an appropriate business expense, but the entertainment needs to be connected to your job; for example, to build relationships with your co-workers. If two or more co-workers participate in an activity (like bowling) together, it can be considered business entertainment. When you complete your expense report, file business entertainment items as “Meals/Entertainment – Meetings/Ministry.”
Note: To pay for the additional costs related to attending 20s, you may need to increase your p-card limit for the month of November. Send your request to Accounts Payable (ap.team@navigators.org).
Other Questions
There will be no structured children’s program at NCC25 or 20s. There will be a parent-supervised area for 20s to use at your leisure during the conference. Please note that children will have to be accompanied by an adult to be in the children’s area.
Yes, you can purchase a meal plan for your spouse and child(ren) during online registration. If they plan to attend the full event, including workshops or plenary sessions, they will need to register at full price.
No, but when you register, you can opt to purchase breakfast vouchers for Thursday, Friday, and/or Saturday. Breakfast vouchers cost $19 per day and will be charged to the same cost center used to pay for conference registration.
Breakfast will be provided in the Hotel Effie Juniper Ballroom Foyer to those who have purchased vouchers. Breakfast vouchers will be collected daily, and each person will need his or her own voucher for each breakfast. Attendees without vouchers will not be allowed to go through the breakfast lines.
If you prefer to buy your own breakfast elsewhere or eat at a nearby restaurant, you do not need to purchase breakfast vouchers. Breakfast vouchers will only be accepted at the breakfast buffet lines in the Hotel Effie Juniper Ballroom Foyer; they will not be accepted anywhere else in the resort.
Please let us know of your dietary needs when you register. The hotel is able to provide options for those who are gluten-free, dairy-free, and vegetarian. The hotel will do what they can to accommodate other specific food allergies. All breakfast and lunch buffet lines will have information displayed for dietary restrictions. Specific boxed lunches will be available during the boxed lunch day.
We are committed to making our event accessible to all participants and will provide reasonable accommodations for participants with disabilities, in accordance with the ADA. When you register, please let us know of your needs. We will contact you to see how best to accommodate your needs.